Here are the old minutes:
Time: 7:00 PM
Number:1-213-406-8520
Pass Code: 5079863
North Carolina Woodworker, Inc.
Board of Directors Conference Call
May 18, 2011
AGENDA
1. Review the old minutes and accept and/or edit them.
2. Go over old business.
2.1 Department Reports from all BoD members
2.2 Budget
2.3 Greensboro Turning Event
2.4 Klingspor Extravaganza
2.5 Post-Picnic Ideas
3. New Business
3.1 Introductions/Discuss Positions
1. The board unanimously reviewed and approved the old minutes.
2.1 Old Business:
a. Scott was pleased with the turnout at the picnic, as was the rest of the board. The facilities were very accommodating. The BBQ delivery was a great idea. It freed up a lot of people. The site rule banning dogs didn’t seem to affect most people. Doug stated that as a rule of thumb, we need to have the site reserved in January. Tracy mentioned a great park in Salisbury as a possible site for next year. Important items to check out are the facilities and the cost.
b. Doug stated that in the next week or so, he will get us our liability insurance. We will be able to put the new board members’ names on it.
c. Rob stated that we sold $5,100 in the raffle. Our expenses for the prizes were only $867. He is also working with Greg Paolini regarding the tickets for his class. The class is non-transferable. If the winner can’t use it and gives it back to NCWWer, Greg will let us draw one more ticket and that is all. The winner can not give it to anyone else. Rob also stated that he needs some help with the raffle in the future.
d. Tracy stated that he had established the ability to accept credit cards except we do not take American Express. One member tried to use a Ford gift card to pay for raffle tickets and it was not accepted. Tracy agreed to investigate this further.
e. Rob stated that he had some hats and coffee mugs made at a vendor in Arden and he will send the bill to Joe tonight. He also recommended that we set up a store on the site where members can purchase these items. The main question is how we would calculate the shipping and who would ship them. Tracy added that the credit card processing fees are $25 per month and the online shop would probably cover that. Joe currently has the remainder of the hats and mugs. He sold over $200 worth of them at the picnic. The cost was $570.74 to have them made. Joe will keep them at his house until we find out who the new treasurer is.
d. Cathy asked if anything had happened with workingtogetherraleigh.com working together Raleigh and Doug stated that he has not heard back from them. He also noted that there are several other branches of this organization in the state and that they had been interested in our organization. He agreed to follow-up with the Raleigh group.
e. Trent stated that the voting went well. About 75 out of 168 corporate members voted. Doug suggested that in the future, we could send out a pm to members who are not CM’s, explain the reasons to be CM's and to ask them if they would like to be.
f. Joe stated that he would get the taxes wrapped up next week. Our accounts are as follows:
Authnet: $4,130.00
PayPal: $5,315.72
Checking: $8,188.85
Savings: $5,292.78
Total: $22,927.35
Joe also stated that he estimates that our taxes and tax preparation will cost around $2,000.
g. Andy stated that they wrapped up the donation drive since the last call. He isn’t sure what the exact number is because it was taken down as soon as the drive ended. We did exceed our goal of $2,000 though. Doug summarized how the donation drives are worked in between the raffles.
h. Scott stated that there are no more events before the end of his term. The new board members were told that due to difficulty in scheduling picnic location, it needs to be arranged by the end of January. He does have the form for the agricultural show that Reggie brought up. He feels that we should pursue it. There is no cost for non-profits. It is in August and Scott is happy to pass the form along to the new Events Director. The Greensboro Turning event is in November and the Klingspor Extravaganza is in October. He then stated that perhaps we should poll the members to see whether or not we should have a calendar contest. We lost money on them last year. It will likely heavily depend on Jeremy’s willingness to do the photo editing. Also, a lot of the members do not understand photo editing. The decision needs to be made fairly soon. Scott stated that the most important event before the end of the year is the Klingspor Extravaganza. There needs to be a strong presence there and we can also sell raffle tickets there. Scott has the banner in his shop right now. Scott reminded us that NCWWer will cover reasonable expenses that board members incur while attending events.
i. Rob stated that he thinks we’ve had a great year. He said that we have all worked well together. He specifically wanted to thank Doug, Scott and Joe for their hard work. He also thanked the rest of the board members and the moderators for their hard work. Doug stated that everyone has worked well together this year. It has been a big transition coming from an organization that was run by one person originally. Changes have been made and things are running smoothly. Discussion ensued regarding the importance of communication.
j. Tracy stated that after a three-month search, he found a credit card processor. The main obstacle was finding one that allowed a raffle. He had a lot of help from Bas on this project and it is greatly appreciated.
k. Post Picnic Ideas: Rob stated that we need to try and have the picnic and other event in other parts of the state. Discussion ensued again about the site in Salisbury. Doug stated that he would like to see more demos, like at the Klingspor events. Joe stated that we should see if the members would like to have smaller picnics near the mountains and the coast. Andy will look into the firemen’s center in his area for a possible site in October.
l. Doug stated that he is interested in getting some shop crawls together in RTP and possibly in the Charlotte area. He also mentioned the idea of including Rick’s shop in the Charlotte crawl.
3.0 New Business:
3.1 The existing and new board members then discussed who would take which positions. After a lengthy discussion, the positions were decided. Rob Payne will be President. Tracy Pardue will continue as Webmaster. Cathy Skipper will be Vice President. Barbara Forman will be Treasurer. Dennis Reynolds will be Events Director. Andy Henderson will continue as Development Director and Trent Mason will continue as Secretary. Tracy proposed that due to the transition and the wealth of knowledge of the outgoing board members, that we still allow their access to the BoD Forum for a certain amount of time. Everyone else agreed.
At 8:37 PM, Doug made a motion to end the meeting. The motion was seconded and unanimously approved. The meeting ended at 8:37pm.
Submitted by:
Trent Mason
Secretary
North Carolina Woodworker, Inc.
