Here are the old minutes:
MINUTES OF BOARD OF DIRECTORS MEETING
NORTH CAROLINA WOODWORKER, INC.
October 26, 2010
The meeting was held via conference call and began at 7:45pm. Directors present: Doug Robinson, Rob Payne, Trent Mason, Andrew Henderson, Tracy Pardue, Joe Scharle, Scott Miller
Time: 7:45 PM
Number: 1-877-848-7046
Pass Code: 71292439
North Carolina Woodworker, Inc.
Board of Directors Conference Call
October 26, 2010
AGENDA
1. Review the old minutes and accept and/or edit them.
2. Go over old business.
2.1 Department Reports from all BoD members
3. New Business
3.1. Budget
3.2 Tax Exempt Status
3.3 Hickory Klingspor Show
3.4 Fall Drawing
3.5 2011 Calendars
1. The board unanimously reviewed and approved the old minutes.
2.1 Old Business. Department Reports:
a. Joe sent everyone an email of the current balance sheet and the current balance is around $17,312.66. There are a few checks going out, but that is pretty close to the balance. We are going to let Rick Dinardo keep us updated with the raffle numbers. Rob has offered to help Joe with getting an Excel spreadsheet together for the raffle numbers. Rob asked for Joe to put a little more detail in the Liability section of the Balance Sheet. Doug needs a check for $850 to reimburse the lawyers for filing our non-profit status. Joe and Doug are going to meet up and take care of that.
b. Rob stated that we are getting some additional prizes from Craft Supply. Based on what Joe sent out, it looks like we have about $500 raised so far and we are going to repost it to get more interest in buying tickets. We are going to sell tickets at the Hickory Klingspor Show as well. Also, all of the prizes will be there. Last year we did fairly well in ticket sales there. Doug suggested that we make more posts about the specific items.
c. Scott stated that several members have signed up to participate in the Hickory Klingspor Show this weekend. Greg Paoloni is donating his time to do a demo as well. We are paying for his gas and lunch that day. Tracy was in touch with him and Greg is very happy to have an ad on the site. Coleman is also excited about Greg being there. That is the last event of 2010. Scott wil start looking at things for next year's picnic soon. Calendars are now on sale. We are offering them for $17.00 including shipping. Of which, we make a three dollar profit. We will be selling them at the Klingspor event for $15 since there is no shipping involved. We also hope to sell a few to non-members there. Rob is having an 8' vinyl banner made for the site that we can reuse at events in the future.
d. Tracy is still working on the credit card processing. He is going with a different account now and should have it done in about a week. One of our test sites server (godaddy) went down and Tracy elected to forgo it. Tracy has been in contact with Tim from Eagle America and he is supposed to get back to him with a few banners for a paid advertisement. Our goal is to have the paid advertisments pay our posting bills every month. There may be an issue with the google ads with the non-profit status. Once we get our non-profit status, getting our credit card processing done will be much easier. Rob mentioned that we need to add 3 months to Mountain Sawyers ad. Also, Klingspor and Lee Valley. Rick will also get two quarters of advertising for his gift certificates for the Fall Drawing. Tracy said that he spoke to someone at BB&T about credit card processing and Joe and Doug can look into that. The processing fees should be considerably less. Doug will look into it.
e. Trent got the flyers printed out and they are at Klingspor by the register. He will also be dropping some off at Woodcraft soon. The minutes from the last meeting are now in the Download Library too.
f. Doug mentioned that the tax-exempt status has been filed. It could take anywhere from two weeks to five months. Doug is going to get together with Joe and get a check to reimburse the law firm for filing that.
g. Andrew stated that we reached our goal on the donation drive and after processing fees, we netted $1,867.39.
3. New Business
3a. Doug stated that he recieved an email from Jim about an accident prevention program for the site. Andy said that he would be happy to contribute to that and everyone else thinks it is a great idea.
3b. Doug said that we need to get our indemnification insurance. He and Joe are going to get together for that.
3c. Rob stated that he would offer up his video projectors so that we can video the demos and project them on the wall.
3d. Rob stated that we need to find someone to be the administrator for the Download Library.
At 8:45, Doug made a motion to end the meeting. The motion was seconded and unanimously approved and the meeting ended at 8:45pm.
Submitted by:
Trent Mason
Secretary
North Carolina Woodworker, Inc.
